Our client is seeking a full-time Finance Administrator to join their Finance team in Jersey. This role is vital in supporting the daily operations by providing accurate and timely administrative support across various finance processes, including accounts payable, accounts receivable, and reconciliations. Reporting to the Senior Finance Operations Manager, the Finance Administrator will be responsible for maintaining accurate records, responding to queries, and ensuring a high standard of service to both the department and the broader organisation. This position offers the opportunity to work closely with senior colleagues, enhancing your finance knowledge and skills while contributing to the smooth functioning of finance operations.
JOB DUTIES:
- Post cash receipts accurately and promptly, checking payor information and escalating any anti-money laundering queries before funds are applied.
- Assist with the preparation and completion of bank reconciliations, investigating straightforward differences and escalating unresolved items.
- Process supplier invoices and staff expenses accurately while supporting scheduled payment runs and approved ad hoc payments.
- Enter electronic payments on banking platforms for review and authorisation by approved signatories.
- Prepare invoices and respond to routine billing queries from practice groups.
- Maintain accurate records in the practice management system.
- Run standard WIP and debtor reports, providing routine breakdowns for practice areas as requested.
- Post corporate credit card transactions, matching them to statements and receipts, and follow up on missing information.
- Assist with weekly considerations related to property transactions as required.
- Support the administration of client accounts in accordance with relevant regulations and group policies, promptly escalating concerns.
- Follow documented Finance procedures and suggest practical improvements where appropriate.
- Provide cover for routine activities undertaken by other members of the Finance Team as needed.
- Consistently deliver a high standard of service to both internal and external clients.
JOB REQUIREMENTS:
- A basic understanding of accounting principles and an interest in developing finance knowledge is essential.
- Competency in Microsoft Office (particularly Excel, Word, and Outlook).
- Previous experience using Aderant is advantageous but not required.
- Previous administrative or finance experience is desirable.
- Demonstrate a positive, organised, and adaptable approach to work with a willingness to learn.
- Value teamwork and actively contribute to a supportive working environment.
- Remain organised during busy periods and work collaboratively with the team to meet deadlines.
- Exhibit good time-management skills, prioritising tasks and raising capacity concerns promptly.
- Maintain good attention to detail with a commitment to accurate data entry and record keeping.
- Possess clear and professional verbal and written communication skills.
- Build trust by being dependable, accurate, and solution-focused, while welcoming guidance, feedback, and development opportunities from senior colleagues.
- Comply with all relevant policies, procedures, and regulations, including those relating to anti-money laundering and terrorist financing.
- Demonstrate a commitment to continuous learning and professional development.
- Align with the firm’s values and core behaviours, showing flexibility to support team priorities.
WHAT YOU’LL LOVE:
This role offers a competitive salary and a collaborative work environment that values teamwork and professional development. You will have opportunities for continuous learning and growth within the Finance department. The position also supports a culture of flexibility, encouraging individuals to thrive and develop in their roles.
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