Our client is offering a unique opportunity for an Administrator to join their dedicated and expanding team within the real estate and private equity sectors. This full-time, permanent position involves providing comprehensive administrative, management, and secretarial support for a diverse portfolio of clients. The role focuses on fostering strong relationships with clients and ensuring high-quality service delivery, contributing significantly to the operation of established and new funds. You will be integral to the team, involved in a variety of tasks ranging from cash management to regulatory compliance. Your responsibilities will encompass maintaining statutory registers, preparing board meeting materials, and ensuring timely execution of documentation, providing you with extensive exposure to various aspects of client administration.
JOB DUTIES:
- Develop a good understanding of your client base.
- Create good working relationships with clients and other parties.
- Maintain internal trackers to enhance operational efficiency.
- Maintain statutory registers and ensure accuracy in records.
- Become familiar with material agreements relating to your portfolio.
- Perform cash management tasks, including reviewing payments and incoming funds.
- Prepare account opening forms for new clients.
- Assist with calls and distributions related to client activities.
- Support quarterly billing and cash collections processes.
- Facilitate the take-on and establishment of new clients.
- Prepare regulatory filings and submissions as necessary.
- Coordinate and attend board meetings, ensuring smooth logistics.
- Prepare board packs and supporting reports for effective meetings.
- Take and prepare minutes to a high standard.
- Ensure the timely execution of agreements and documentation required for operations.
JOB REQUIREMENTS:
- Candidates must have a minimum of one-year relevant experience in an administrative role.
- Educational qualifications should include at least 'A' level standard or equivalent, with a preference for completion of a degree or similar.
- Candidates are expected to have commenced the Certificate in Governance and Institute (CGI) exams or show a willingness to undertake these in the future.
- Strong attention to detail and the ability to manage multiple tasks simultaneously are essential.
- Excellent written and verbal communication skills are required to liaise effectively with clients and team members.
- The ability to work collaboratively within a professional team is vital.
- A proactive approach to problem-solving and the ability to adapt in a dynamic environment is preferred.
WHAT YOU’LL LOVE:
In this role, you will benefit from a supportive environment that encourages professional development and career progression. Our client fosters a leadership-focused culture that values teamwork and collaboration. You'll have the opportunity to engage directly with clients, allowing you to feel involved and challenged in your work. The role offers a variety of responsibilities that extend beyond day-to-day activities, contributing to a fulfilling career pathway.
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