Our client is seeking an Administration Assistant to join their Global Support Team in Guernsey. This full-time role is essential in providing administrative and secretarial support to facilitate the smooth operation of the business. You will play a vital part in supporting fee earners within the Guernsey Property team while also connecting with a global network of colleagues. The position offers a dynamic work environment where collaboration and effective communication are key. Responsibilities include managing office tasks, maintaining client records, and assisting with various administrative duties to enhance service delivery.
JOB DUTIES:
- Answer incoming telephone calls, relaying accurate messages.
- Take ownership of allocated administrative tasks, focusing on dedicated support to fee earners in the Guernsey Property team.
- Undertake administrative aspects of new matter openings, ensuring accurate maintenance of client and matter records.
- Assist with the production of documents and manage the formatting and binding of required documentation.
- Process expenses and payments, prepare invoices, and liaise with the finance team on incoming payments.
- Maintain diaries and task lists, organising relevant in-house and external meetings.
- Make travel arrangements and book restaurants or hotels for fee earners when required.
- Update and maintain firm contacts on the client management system.
- Support team members during busy periods, including providing reception cover as needed.
- Ensure stationery supplies are adequately maintained for your area.
- Actively participate in team meetings and contribute to team social events.
JOB REQUIREMENTS:
- Previous experience in an administrative role, preferably within a legal or professional services environment, is essential.
- Strong organisational skills with the ability to effectively manage time and prioritise workload.
- Attention to detail is crucial for maintaining accurate records and producing quality work.
- Proficiency in Microsoft Word and Outlook is required; knowledge of Excel and PowerPoint is desirable.
- Tech-savvy with a collaborative mindset suited to a busy work environment.
WHAT YOU’LL LOVE:
This role offers an exciting opportunity to develop your administrative skills in a collaborative team. The organisation is committed to creating an inclusive and diverse workplace, ensuring that all employees feel valued and respected. You will have access to training and development opportunities within a supportive environment that promotes both personal and professional growth.
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