Our client is seeking a Finance Administrator to support the day-to-day operations of their Finance team by providing accurate and timely administrative assistance across accounts payable, accounts receivable, billing, reconciliations, and other routine finance processes. This full-time, on-site role involves working closely with senior colleagues to maintain precise records, respond to daily inquiries, and deliver a high standard of service to the department and the wider global partnership.
Job Duties:
- Post cash receipts accurately and promptly, verifying payor information and escalating any anti-money laundering queries before funds are applied.
- Assist with the preparation and completion of bank reconciliations in the practice management system, investigating basic discrepancies and escalating unresolved items.
- Monitor and respond to routine tasks and enquiries received through the Finance Helpdesk, referring more complex issues to senior colleagues.
- Process supplier invoices and staff expenses accurately, supporting the preparation of scheduled payment runs and approved ad hoc payments.
- Enter electronic payments on banking platforms for review and authorisation by approved signatories.
- Assist with the preparation of invoices and respond to routine billing queries from practice groups.
- Post and maintain accurate records in the practice management system.
- Run standard work in progress (WIP) and debtor reports, providing routine breakdowns for practice areas as requested.
- Post corporate credit card transactions and match them to statements and receipts, following up on missing information.
- Assist the Property Team with weekly considerations related to property transactions.
- Administer client accounts in accordance with relevant legal requirements and group policies, escalating concerns promptly.
- Follow documented Finance procedures and suggest practical improvements where appropriate.
- Provide absence cover for routine activities undertaken by other members of the Finance Team, following suitable training.
- Support departmental and firm-wide initiatives through ad hoc administrative and project work.
- Consistently deliver a high standard of service to internal and external clients.
Job Requirements:
- Basic understanding of accounting principles and interest in developing finance knowledge.
- Competence in MS Office, particularly Excel, Word, and Outlook; experience with the practice management system is advantageous but not essential.
- Previous administrative or finance experience is desirable.
- Positive, organised, and adaptable approach to work, with a willingness to learn.
- Values teamwork and actively contributes to a supportive working environment.
- Strong organisational skills, especially during busy periods, with the ability to collaborate to meet deadlines.
- Good time-management skills and the ability to organise routine tasks, follow priorities, and raise capacity concerns promptly.
- Attention to detail and commitment to accurate data entry and record keeping.
- Clear and professional verbal and written communication skills.
- Dependable, accurate, and solution-focused, welcoming feedback and development opportunities from senior colleagues.
- Comply with all relevant policies, procedures, and regulations.
What You’ll Love:
Our client fosters a collaborative and supportive work environment, encouraging continuous learning and professional development. You will be part of a dedicated team that values trust and teamwork, with opportunities to enhance your skills in a dynamic financial operations setting.
Could this be the right opportunity for you? If this opportunity sounds right for you, we’d love to hear from you. Our friendly and experienced recruitment team is here to answer your questions, offer guidance, and support you throughout the process. Simply submit your CV in confidence, and our Candidate Manager will arrange for one of our consultants to get in touch to organise an initial meeting, either face to face, via Microsoft Teams or by telephone, whichever suits you best. We look forward to getting to know you and learning more about what you’re looking for.
