Our client is seeking a temporary Operations Specialist for a six-month role within their Operations team. The role involves overseeing and assisting a Poland-based team in processing asset servicing transactions, ensuring deadlines are met, and providing support to resolve queries efficiently. Responsibilities include providing Securities Operations Services, maintaining effective workflows, and minimising operational risks. The role also requires contributing to system development and testing, making recommendations for procedural improvements, and ensuring high service standards for internal clients.
Job Duties:
- Oversee and assist the Poland-based team in processing asset servicing transactions, ensuring deadlines are adhered to.
- Support and resolve queries from the Poland-based team in a timely manner.
- Provide Securities Operations Services to ensure efficient workflows and minimise risk.
- Maintain effective communication with the Poland-based team and other areas of the Operations department.
- Ensure all management controls are in place and compliance with procedures is maintained, minimising exposure to risk.
- Recommend new procedures or amendments as needed.
- Ensure that errors are kept to a minimum, reporting significant problems or events to the Line Manager.
- Cross-train within the Operations team to provide cover for free receive and delivery instructions, and oversee the Poland-based team's settlement of securities transactions.
- Support testing and development of IT systems related to operations.
- Process and settle corporate actions promptly, ensuring accurate completion of swift instructions.
- Review daily cash and securities reconciliations to confirm all actions have been correctly executed.
- Oversee and control functions related to the performance of the Poland-based team.
- Liaise with relationship managers and dealers to determine details and requirements for corporate actions.
- Provide support and cover to other team members to ensure all settlements and transfers are managed effectively.
- Undertake ad hoc projects and tasks as assigned by the team.
Job Requirements:
- Strong administrative skills, particularly in a banking or fiduciary environment, with the ability to quickly adapt to new tasks.
- High level of accuracy and attention to detail, with the ability to work under pressure.
- Good problem-solving skills and the ability to make recommendations for process improvements.
- Proficiency in managing multiple tasks and meeting deadlines.
- Excellent communication skills, with the ability to liaise effectively with internal and external stakeholders.
- Willingness to learn and engage in training programmes.
What You’ll Love:
Our client offers a dynamic and collaborative work environment where attention to detail and a commitment to high service standards are valued. This role provides an opportunity to work closely with a specialised team, manage critical operations processes, and contribute to key projects. It is ideal for those who thrive in a fast-paced environment, enjoy problem-solving, and seek to expand their expertise in financial operations.
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