Our client is seeking a part-time Facilities Assistant to support the Facilities Supervisor in managing facilities and reception functions in Jersey. This permanent role involves providing professional assistance across reception duties, facilities management, and ad-hoc office projects. The successful candidate will contribute to the smooth operation of daily office activities and ensure an efficient, welcoming environment for staff and visitors.
Job Duties:
- Oversee the archiving of files, ensuring efficient record management.
- Provide reception cover during absences, including handling calls and greeting visitors professionally.
- Manage daily post distribution, as well as incoming and outgoing couriers and faxes.
- Assist with conference call setups and ensure out-of-office messages are updated as required.
- Accurately record time spent on various tasks using a timesheet.
- Arrange refreshments for meetings involving Directors or external visitors, maintaining a clean and presentable meeting environment.
- Order office supplies, including stationery and refreshments, as needed.
- Conduct new joiner inductions in the absence of the Facilities Supervisor, covering health and safety, first aid, fire evacuation, social club introductions, and general office information.
- Complete ad-hoc projects as directed by the Facilities Supervisor.
Job Requirements:
- Professional demeanour with strong attention to detail and accuracy.
- Ability to maintain confidentiality when handling internal matters.
- Self-motivated, proactive, and capable of working independently.
What You’ll Love:
Our client offers a dynamic work environment, where you’ll have the opportunity to build experience in facilities and reception management through a range of tasks and responsibilities. This permanent role provides valuable exposure to office management functions within a supportive team.
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