Our client is seeking a part-time Temporary Facilities Assistant to support the Facilities Supervisor in managing facilities and reception functions in Jersey. This role, available on a 6-12 month contract, involves providing professional assistance across reception duties, facilities management, and ad-hoc office projects. The successful candidate will contribute to the smooth operation of daily office activities and ensure an efficient, welcoming environment for staff and visitors. Click here to read more
Job Duties:
- Oversee the archiving of files, ensuring efficient record management.
- Provide reception cover during absences, including handling calls and greeting visitors professionally.
- Manage daily post distribution, as well as incoming and outgoing couriers and faxes.
- Assist with conference call setups and ensure out-of-office messages are updated as required.
- Accurately record time spent on various tasks using a timesheet.
- Arrange refreshments for meetings involving Directors or external visitors, maintaining a clean and presentable meeting environment.
- Order office supplies, including stationery and refreshments, as needed.
- Conduct new joiner inductions in the absence of the Facilities Supervisor, covering health and safety, first aid, fire evacuation, social club introductions, and general office information.
- Complete ad-hoc projects as directed by the Facilities Supervisor.
Job Requirements:
- Professional demeanour with strong attention to detail and accuracy.
- Ability to maintain confidentiality when handling internal matters.
- Self-motivated, proactive, and capable of working independently.
What You’ll Love:
Our client offers a dynamic work environment, where you’ll have the opportunity to build experience in facilities and reception management through a range of tasks and responsibilities. This temporary role provides valuable exposure to office management functions within a supportive team.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
