Our client is seeking to recruit a part-time Office Administrator based in their Guernsey office. This is an exciting opportunity for someone looking to work in capital markets with a company that has truly international ambitions. The role offers flexibility with part-time hours, and the client is open to discussing alternative hours with candidates if needed.
Job Duties:
- Reception duties, including answering the office switchboard and greeting visitors on arrival
- Monitor the company’s email info box and distribute emails as required
- Handle post duties, including opening and distributing incoming post and sending outgoing post
- Work alongside the Office Manager & Marketing Executive to arrange and book travel for staff
- Support the Office Manager & Marketing Executive with arrangements for hosted events
- Order Board lunches, stationery, tea, coffee, and office vending machine supplies
- Communicate with the Guernsey office landlord’s agent on an ad hoc basis
- Provide holiday cover for the Office Manager & Marketing Executive
- Support the CEO Office with any other duties as required
- Arrange bi-monthly Talks sessions and ad hoc training sessions for staff
- Assist in preparing induction plans and packs for new joiners
- Set up new joiners, process leavers, and handle staff changes with the IT team
- Keep the staff intranet updated with staff changes
- Purchase and arrange cards and gifts
- Support the Head of HR with any other duties as required
- Manage the company’s social activities, including organising social committee meetings and arranging staff events
- Work with the Marketing Team to schedule social media posts and ensure internal communications for events
- Track expenditure to ensure activities remain within budget
- Lead the company’s CSR activities, including organising CSR committee meetings and arranging internal and external CSR events
- Work with the Marketing Team on social media posts for CSR activities
- Ensure internal communications for CSR events and keep the intranet up to date
- Select a new charity for staff to support each year and maintain regular communication with the chosen charity
- Track CSR expenditure to ensure activities remain within budget
Job Requirements:
- Strong organisational skills
- Excellent written and verbal communication abilities
- High attention to detail
- Ability to work confidentially and meet deadlines
- Flexible and adaptable with the ability to prioritise and re-prioritise tasks
- Self-motivated with the ability to work independently
- Proficiency in Microsoft Office
- Experience in office administration or secretarial duties would be advantageous
- Demonstrable alignment with company values
What You’ll Love:
Our client offers a dynamic and growth-focused environment where you can thrive and contribute to the exciting expansion plans. You’ll be part of an organisation that values innovation and responsiveness, with a culture that encourages professional development and collaboration. If you're looking for a role with a variety of responsibilities, from administrative support to social and CSR events, this is a great opportunity for you.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
