Our client is seeking a Senior Facilities Administrator to join their Guernsey office on a temporary to permanent basis. This office-based role supports the Facilities function, which integrates people, place and process to create an efficient and productive workplace. The successful candidate will be responsible for a wide range of operational and administrative tasks, helping to ensure the smooth running of the Guernsey office environment.
Job Duties:
- Carry out scanning, filing, and archiving tasks
- Participate in annual and ad-hoc projects such as data retention and destruction
- Perform general administrative duties including maintaining trackers, managing invoices, and ordering stationery
- Maintain internal authorised signatory lists
- Deliver front-of-house services such as visitor support, hospitality, meeting room bookings, and mailroom duties
- Liaise with local third parties and contractors, providing input on contract renewals
- Act as the main contact for office joiners and leavers, maintaining the Guernsey Facilities induction presentation
- Support Health & Safety policies and obtain necessary certifications (e.g. Fire Marshal, First Aider)
- Contribute to Business Continuity Planning activities
- Take the lead in planning and delivering internal social events, coordinating with Jersey where possible
- Provide support for business development and marketing events
- Undertake general physical facilities tasks including maintenance, waste management, and recycling
- Carry out any other duties reasonably required to support the Facilities team
Job Requirements:
- Relevant experience in a similar facilities or administrative role
- Strong working knowledge of Microsoft Excel, Word, and Outlook
- General maintenance and ‘handyman’ skills
- Adaptable with a willingness to learn new skills
- Ability to manage multiple tasks and respond to ad-hoc requests
- Effective problem-solving, communication, and interpersonal skills
- Ability to maintain confidentiality and work with accuracy and attention to detail
- Holds or is willing to obtain required certifications (e.g. Fire Marshal, First Aid)
- Full, clean driving licence
What You’ll Love:
Our client fosters a collaborative, people-first culture that supports professional development and values continuous improvement. With a strong focus on employee well-being and engagement, they offer a welcoming workplace where individuals can thrive and contribute to meaningful progress.
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