Our client is seeking a proactive procurement and finance-focused individual to join their team in Jersey. The successful candidate will be responsible for managing all aspects of IT procurement and finance administration, supporting the Head of IT Projects and Administration in ensuring cost-effective, compliant, and efficient operations. The role encompasses comprehensive purchase order and invoice management, supplier relationship maintenance, budget and reconciliation support, alongside ongoing process improvement to drive value and sustainability for the business.
Job Duties:
- Oversee the full purchase order lifecycle: creation, processing, tracking, and updating.
- Manage daily IT invoice validation, processing, and query resolution.
- Track and report on outstanding back orders with suppliers.
- Review and resolve procurement-related tickets via the ITSM platform.
- Manage day-to-day supplier interactions, including consolidating and updating supplier price and cost information.
- Support supplier evaluation and selection processes with a focus on cost savings and environmental sustainability.
- Assist with the development and annual refresh of IT supplier and cost spreadsheets.
- Support monthly and annual budget planning processes, including preparing accruals and reports.
- Conduct regular reconciliation activities, such as mobile user and credit card reconciliations, as well as project reconciliations.
- Prepare, analyse, and distribute monthly procurement and budget reports.
- Draft and circulate internal IT communications on a quarterly basis.
- Process IT-related travel requests and bookings as needed.
- Provide general administrative support to the IT & Change team, contributing to a collaborative and efficient working environment.
Job Requirements:
- Open to candidates with prior experience in a procurement, finance, or administrative support function.
- Advanced Excel and spreadsheet skills required; proficiency with financial management systems (e.g., Aderant) an advantage.
- Excellent attention to detail, time management, and multi-tasking abilities.
- Strong communication skills, both written and verbal.
- Proactive, collaborative approach with the ability to work effectively under pressure and manage confidential information discreetly.
- Relevant business administration or finance qualification desirable but not essential.
What You’ll Love:
Our client offers a dynamic working environment that values collaboration and innovation. You will have the opportunity to contribute to processes that drive value and sustainability while working with a talented team in the heart of Jersey. The organisation prides itself on supporting employee growth and maintaining a culture of excellence.
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