Our client is a young yet highly experienced Guernsey-based, family-owned independent fiduciary and fund administration business specialising in the venture capital sector. They are seeking a Private Client Administrator responsible for managing a portfolio of clients under the oversight of the team manager. This role offers the opportunity to work in a supportive environment while maintaining a healthy work-life balance.
Job Duties:
- Administer day-to-day trust and company operations for a portfolio of clients while liaising with clients and advisors
- Maintain electronic and hard-copy client filing systems and entity database records
- Prepare trustee and board minutes, issue share certificates, and maintain statutory records
- Arrange and record trust distributions, loan payments, and transactions involving the acquisition and disposal of assets
- Maintain asset, nominee, and power of attorney registers
- Conduct bookkeeping and bank/asset reconciliations
- Review performance of entity investments
- Assist in the preparation of annual client entity accounts
- Prepare ad hoc reporting information for clients and advisors
- Assist with the preparation of administration reviews
- Review quarterly billing and facilitate the collection of fees
- Collect and verify client due diligence, ensuring compliance with relevant policies and procedures
- Meet chargeability targets and follow all office and CFC procedures
- Address CFC reviews in a timely manner
- Strive to collect fees within one month of billing
- Undertake other ad hoc tasks as required and provide cover for the team
Job Requirements:
- A minimum of 2 years' experience in the offshore trust industry
- Preferably studying for STEP or ICSA Diploma
- A willingness to pursue further training and develop knowledge as required
- Team player with good communication skills
- Strong attention to detail and ability to work on one's initiative
What You'll Love:
This role offers the chance to be part of an inclusive and diverse environment, where you can actively contribute to a family-owned business dedicated to professional growth. You will also benefit from excellent career development opportunities, a non-contributory pension scheme, and flexible working arrangements, including the option to work from home. The organisation values the well-being of its employees and offers various initiatives, including team-building events and support for professional qualifications.
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