Our client is an award-winning provider of private wealth, fund, and corporate administration services. They are seeking an Administrator/Senior Administrator to join their dynamic team. The role is full-time, with a focus on providing exceptional administrative support to ensure the smooth operation of client management. Key responsibilities will include managing client and structure data, ensuring accuracy across relevant databases, and facilitating effective communication with third-party providers. The successful candidate will collaborate closely with various teams, maintaining organisational standards in accordance with best practices and strict compliance requirements. As part of this role, there is also a strong emphasis on professional development and adherence to continuous professional development (CPD) standards.
Job Duties:
- Manage client and structure data promptly and accurately, ensuring high service standards.
- Support Client Management by performing specific administrative tasks aligned with client and business needs.
- Ensure that documents are filed electronically and physically, in adherence to the records management policy.
- Deliver company secretarial functions for the Corporate Team, maintaining good standing for all managed entities according to jurisdictional deadlines.
- Liaise professionally and effectively with third-party providers or agents during client activities.
- Complete core workflows according to established procedures to uphold accuracy and consistency in management.
- Process payments timely and accurately, adhering to policies and procedures, particularly concerning AML, sanctions, and CFT.
- Meet key performance indicators and escalate issues proactively to prevent backlog.
- Accurately record time and meeting utilisation to enable full invoicing of services rendered.
- Commit to continued learning and professional development, maintaining up-to-date CPD records.
Job Requirements:
- Adhere to all company policies.
- Exhibit high-quality communication externally.
- Implement and maintain relevant operating procedures.
- Maintain strict compliance with internal and external regulations.
- Demonstrate flexibility in accommodating changing priorities and deadlines.
- Represent the company professionally at all times.
- Seek guidance as needed.
- Maintain records for accurate time and meeting utilisation to support invoicing.
- Exhibit excellent attention to detail and accuracy.
- Possess a minimum of 3 years' experience in trust and company or legal environments.
- Have a strong understanding of fiduciary service requirements.
- Communicate effectively both internally and externally.
- Demonstrate problem-solving and interpersonal skills.
- Be a strong team player.
What You’ll Love:
Joining our client means becoming part of a reputable organisation that values excellence in service delivery and staff development. You will have the opportunity to enhance your professional skills while working in a collaborative environment that prioritises teamwork and client satisfaction. The commitment to continuous learning and diverse professional experiences will ensure you thrive in your career. You will enjoy a role that not only challenges you but also offers you the chance to make a significant impact within the organisation and for its clients.
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