Our client is a small, locally owned fiduciary and fund administration business, currently based in Guernsey. They are seeking to recruit a full-time Fund & CoSec Administrator with relevant industry experience. The ideal candidate will possess at least three to four years of experience, preferably holding relevant qualifications or actively pursuing them, such as CGI. A solid understanding of general office administration is essential, along with proficiency in Microsoft Office, accounting packages, and online banking systems. While experience with Acumen and M-Files is advantageous, it is not a strict requirement, as full training will be provided. This varied role offers the right candidate the opportunity to develop their position based on their experience, making it a rare opportunity to join a small, growing business.
Job Duties:
- Serve as the primary contact for fielding investor queries and general correspondence
- Engage actively with clients, interpreting priorities and escalating issues as necessary
- Prepare payments and undertake bank detail call backs
- Process contact updates, maintain records, and verify requests
- Lead Board Meeting preparations by compiling Board Packs and managing board paper request workstreams
- Attend Board Meetings and prepare minutes for manager review
- Prepare drawdown and distribution notices, along with associated processes and cash reconciliation
- Manage distribution of Fund reporting and related issuance tasks
- Maintain proactive communication with client Boards and internally regarding expectations
- Coordinate Director availability for Board Meetings
- Prepare corporate resolutions, actions, and associated paperwork
- Oversee cash transactions and liaise with bankers as necessary
- Arrange certification of corporate records
- Review legal documents for accuracy and markup where applicable
- Manage bank account opening and associated workflows
- Address CDD requirements and engage in general dialogue with Compliance
- Prepare statutory and regulatory filings
- Maintain corporate records and statutory registers
- Save documents and manage corporate records effectively
- Undertake general administrative duties
Job Requirements:
- A minimum of three to four years of relevant industry experience
- Ideally, qualifications such as CGI or working towards them
- Excellent understanding of general office administration
- Proficiency in Microsoft Office and accounting packages
- Familiarity with online banking systems
- Experience with Acumen and M-Files is advantageous but not required
- Strong organisational and communication skills
- Ability to engage effectively with clients and manage expectations
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
