Our client is seeking an Administrator, Corporate Services to support the day-to-day administration of a mixed portfolio of client structures, including private equity and real estate investment vehicles. This full-time, permanent position will be based in a hybrid working environment in Guernsey. The successful candidate will ensure that fiduciary services are delivered in accordance with Client Service Agreements and Guernsey regulatory licenses. The role involves regular communication with external parties, such as lawyers, accountants, and banks, and requires a strong attention to detail, excellent organisational skills, and a client-focused mindset. There will be opportunities for professional development within our client's Corporate Services function.
Job Duties:
- Administer a portfolio of client structures (private equity and real estate), ensuring timely and accurate delivery of services.
- Liaise with external advisers (lawyers, accountants, tax advisors, banks) and coordinate with other offices to resolve client matters.
- Prepare and review client correspondence, statutory filings, minutes, and meeting notes with an appropriate level of detail and accuracy.
- Maintain up-to-date client files and records in line with regulatory and internal policies.
- Support fee invoicing and follow up on debtor collections to ensure the timely receipt of client fees.
- Work with the Accounts Team on annual accounts and related queries for corporate portfolios, as requested.
- Promptly action compliance review points and support regulatory reporting requirements under Guernsey licences.
- Participate in internal projects, business and social events, and cross-functional tasks as required.
- Use learning resources to drive professional development and keep technical knowledge current.
Job Requirements:
- Prior relevant experience in regulated finance, fiduciary, or professional services (administration or client-facing role).
- A sound educational background (A Level/Baccalaureate or equivalent); GCSE (or equivalent) in English and Mathematics.
- Part-qualified or willingness to study towards a professional qualification such as the Chartered Governance Institute qualification or STEP.
- Proficient in Microsoft Office (Word, Excel, Outlook) with strong technical literacy.
- Highly organised with a proven ability to plan, prioritise, and manage a varied workload to deadlines.
- Clear written and verbal communication skills, strong attention to detail, and a client-service orientation.
- Eligibility to work in Guernsey.
- Direct experience administering private equity or real estate client structures is preferred.
- Knowledge of Guernsey regulatory framework and fiduciary/licensing requirements is advantageous.
- Experience with accounting/billing systems and practical exposure to fee collection processes.
- Prior use of learning platforms or evidence of continuous professional development.
What You’ll Love:
Our client provides a supportive and growth-oriented work environment, promoting professional development and internal mobility within their teams. With a commitment to creating a feeling of belonging, the company values diversity among its workforce. This role offers a competitive salary and benefits package, with opportunities for Success Sharing bonuses and performance-based incentives. Individuals will find fulfilling work in a dynamic setting where collaboration is encouraged, and career progression is supported. There are also options for hybrid working arrangements that align with local regulations.
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