Our client is seeking a Senior Administrator for their Trust & Corporate department on a 12-month fixed-term contract, commencing in June. The role is integral to the administration function within the business and is essential for establishing and developing client relationships while building the firm’s reputation as a client-focused enterprise. The successful candidate will manage a varied portfolio of companies, trusts, and other entities, ensuring compliance with relevant laws and maintaining the high standards of client services set by the Trust Manager and Client Director. Key tasks will include preparing minutes and resolutions, maintaining statutory records, and ensuring timely and professional handling of client requests. The role also involves supervising junior team members and ensuring compliance with internal policies, procedures, and professional standards. This is a fantastic opportunity for someone looking to further their career within fiduciary services and play a crucial role in a dynamic team.
Job Duties:
- Administering a varied portfolio, ensuring all necessary administration tasks are completed in accordance with client needs and relevant legislation
- Managing client relationships and attending meetings as required, including necessary preparation
- Keeping the relevant Trust Manager and Client Director informed of activities at all times
- Preparing minutes and resolutions for various entities under management
- Ensuring all statutory records and returns are prepared and submitted
- Maintaining and updating statutory databases and registers
- Preparing correspondence following the firm’s procedures
- Handling all client requests and correspondence promptly, professionally, and efficiently
- Completing client take-on documentation prior to administration and liaising with relevant contacts for new client hand-over
- Keeping the Compliance department updated on changes to clients' circumstances
- Supervising and training Junior Administrators, Administrators, or Trust Officers within the department
- Addressing Money Laundering and Customer Due Diligence issues and reporting concerns as necessary
- Complying with the business’s internal policies and procedures
- Assisting with various projects as requested
- Completing daily input and time recording in the billing system
- Performing any other duties as required in line with the evolving needs of the role and team
Job Requirements:
- 3-5 years’ experience in an administrative role within Fiduciary Services
- Relevant Professional Qualification such as STEP, CGI, or ACCA
- Strong understanding of Corporate and Trust Structures
- Knowledge of Jersey AML legislation relevant to the role
- Proficient IT skills including experience with Microsoft Outlook, Word, and Excel
- Exceptional written and verbal communication skills
- High attention to detail and accuracy
- Flexible attitude towards work with a willingness to assist team members
- Strong time management, prioritisation, and organisational skills
- Driven, ambitious, and eager to learn
- Proactive work approach and ability to work independently
- Basic understanding of Trust and Company accounting, including double entry bookkeeping
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the jurisdiction's reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
