Corporate Secretariat, Senior Administrator

The role of Corporate Secretariat, Senior Administrator entails working part-time for 30 to 35 hours a week, presenting an exciting opportunity for an individual with high-level minute writing experience, preferably in a PA role. This position requires familiarity with multi-jurisdictional statutory requirements and the ability to take meeting notes electronically. While the ideal candidate will have a strong background in minute taking, the remainder of the role's responsibilities can be taught. The successful applicant will work within a friendly and progressive environment, developing Company Secretarial skills under the guidance of the firm's Company Secretary. Key responsibilities include providing statutory secretarial services for various jurisdictions, assisting with board meeting management, and maintaining strong relationships with board members and senior management. The position also involves creating and sustaining a corporate governance improvement plan, ensuring clarity in decision-making processes, and effective communication across the board.

Job Duties:

• Providing statutory secretarial services for Guernsey, Switzerland, Cayman, and Dubai jurisdictions, and for main in-house companies.
• Assisting with board meeting management, including preparation of agendas and distribution of board papers.
• Ensuring clarity and effectiveness in board papers and providing guidance on their content and structure.
• Developing and maintaining strong relationships with board members to facilitate efficient communication.
• Recording board decisions accurately and tracking action points for comprehensive documentation.
• Developing and managing a corporate governance improvement plan based on board evaluations.
• Supporting and advising on governance-related projects and minute template development.

Job Requirements:

• High-level minute writing experience, preferably from a PA or administrative background.
• A sound understanding of tasks covering a range of activities using multiple methods and processes.
• Attainment or progression towards a relevant qualification (CGI/STEP or equivalent).
• Effective communication skills with the ability to adapt style to suit different audiences.
• Capability to identify and resolve non-complex issues with appropriate support.
• Ability to prioritise tasks to meet deadlines while maintaining specified standards.
• Evidence of a positive approach to teamwork and commitment to excellent client service.

What You’ll Love:

​​​​​​​This role offers the chance to play a key part in maintaining and enhancing the firm's reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here